A single-organisation based information system would not be able to support group procurement. Branches are contending for purchases. The advantages of centralised procurement can no longer be ignored. The lack of functional modules in the procurement field of traditional ERP systems just about covers internal order coordination and support information permeation and connection with suppliers.
The procurement department management has been lacklustre, and the workflow lacks monitoring
Many links are involved in the formation of the procurement chain, and workflow data cannot be accurately obtained and settled. Most companies monitor or trace after the fact, which can cause risks for procurement. Along with that, they lack good procurement management and supervision methods, which makes them unable to track procurement data and leaves them prone to regulation-related blind spots.
Traditional procurement methods are outdated
Traditional resourcing only relies on the subjective initiative of the procurement employee, causing larger workload and lower efficiency; the traditional bidding method still requires much manual participation and the cross-departmental collaboration creates massive workloads. The traditional ordering method requires the procurement employee following up on the purchase. Offline communication is not efficient or effective, difficult to trace and unorganised, immediately exposing the shortcomings of traditional procurement methods.
The procurement workflow lacks set systems and standards
The procurement management system and specifications are excessively formal and not easy to reference during the implementation workflow, which is also not standardised. The evaluation standards are uneven, the procurement process has not been perfected, and the communication between upstream and downstream is difficult, from the front-end supplier access, bidding, and quotation, to back-end order processing, delivery, warehousing, invoicing, settlement, financial payment and supplier evaluation and no data integration.
Basic procurement data with inconsistent standards and based on scattered data management
In most cases, companies include procurement material management in their procurement systems, such as ERP, OA, etc. However, due to the unorganised way the system has been set up and its inability to be integrated, creating small information compartments, data and processes cannot be unified, requiring a large amount of communication to be conducted offline, which is inefficient and brings about a wide error margin.
Constellation Procurement Service Cloud
Striving for the digital transformation of Chinese companies, combined with analysis and discussion of the way thousands of domestic companies actually operate, conduct in-depth research on the direction in which digital procurement is headed for these companies, and building a connected, intelligent and symbiotic relationship while establishing a new business model. Digital procurement platforms for companies have become the main goal to be achieved by Cloud Constellation.
Procurement centre, self-service procurement
For office materials, low-value and expendable materials, MRO and manufacturing material, companies can purchase via a mall model. The procurement mall model supports two modes, self-built malls and collaboration with third-party malls. Achieve transparent procurement of generic, commonly used products.
The aim of this collaboration with suppliers is to improve efficiency of the procurement execution process and help the corporate procurement team and suppliers to interact with data throughout the implementation workflow while promoting efficiency. Coordination of entire order workflow, Make Order -> Receipt and Delivery -> Invoicing -> Settlement -> Payment Process. Secure procurement of strategic materials and core raw materials.
Tendering and bidding management realises the whole electronic bidding process, effectively improving the standardisation and transparency of bidding management. Mainly includes the links of bidding establishment, supplier shortlisting, bid preparation, issuing and opening, online bid evaluation and settling on a bid, etc. The bidding support selection mode can be used to select several or all links to carry out the bidding process execution according to each setting.
Supplier management is the application of supplier life cycle management, which is mainly comprised of supplier access and evaluation. High-quality supplier resources are successfully attracted through standardised supplier access management and monitoring It also supports irregular assessment of qualified suppliers, encouraging continuous improvement on the part of suppliers, and finally achieving the goal of a supply and demand win-win situation.