Group Procurement Challenges
Limited by organizational and technical conditions
Individual information systems cannot support the group’s procurement business. Besides, the procurement department of each branch does their own businesses, so the advantage of centralized procurement has not been utilized. The traditional ERP system lacks a functional module in the area of procurement, which means it basically covers order coordination within the group but it fails to support information connection and communication with suppliers.
The management of Procurement Department is weak and there is a lack of supervision during the process
The process of procurement involves many procedures, making it impossible to get access and save the accurate processing data. Most enterprises will monitor or trace the data after the process of procurement, which easily leads to procurement risks. Plus, enterprises lack sound supervising methods for procurement management, so they cannot track the procurement data, which is likely to cause blind spots in supervision.
Traditional procurement method is lagging behind
The traditional sourcing method for procurement relies on the purchasing agent’s subjective initiative. However, the method has a heavy workload and is inefficient. Traditional bidding process requires the participation of a lot of personnel, so the cross-department workload is huge. The traditional method of executing orders relies on follow-up of the purchasing agent, but offline communication is inefficient and often yields no results, which means that data is unsystematic and hard to be traced. Shortcomings of traditional procurement methods are exposed completely.
The procurement procedure lacks feasible rules and regulations
The rules and regulations of procurement management focus too much on its form, so while people are undertaking procurement, they cannot refer to the rules and regulations. Besides, the executive procedure is not standardized, the evaluation standard is not unified, while the procurement procedure is not refined and the connection between upstream and downstream is not smooth. From supplier access, bidding, inquiry and quotation at the front stage, to order execution, good delivery, warehousing, receipt issuance, balance check, financial payment and supplier evaluation at the back stage, the whole process lacks information connection.
Basic procurement data are separately managed so there is no unified standard
Generally speaking, procurement materials are managed in the enterprise’s procurement system such as ERP and OA. However, as systems are established separately, information cannot be integrated together, forming individual information islands. Since data and procedures cannot be matched, a lot of offline communication is needed, which is inefficient and has a high error rate.

Group Procurement Solution Features

We are dedicated to the digital transformation of Chinese enterprises. According to the analysis and discussions of the operation of thousands of Chinese enterprises, we have carried out in-depth research in the field of digitalized enterprise procurement development. Kingdee Cloud - Cosmic’s major aim is to build a linking, smart and symbiotic digital enterprise procurement platform in the process of establishing a new business model.

Procurement mall for self-procurement
Procurement mall for self-procurement
Procurement can be done at the procurement mall when enterprises plan to procure office supplies, materials of low value, consumables, MRO and materials for production. Enterprises are able to build their own procurement mall or provide a link that connects to an external shopping mall. This solution helps enterprises to procure general materials for daily use in a clear manner.
Procurement coordination
Procurement coordination
The aim of procurement coordination is to improve the efficiency of procurement execution by helping procurement agents and suppliers to interact with each other and exchange information during the procurement process. The whole process from placing orders, goods reception and delivery, receipt issuance, balance check and payment is coordinated, making the procurement of strategic goods and crucial raw materials possible.
Comparing prices for procurement so as to reduce cost and increase effectiveness
Comparing prices for procurement so as to reduce cost and increase effectiveness
Raw materials and commodities are able to be procured, with a large number of suppliers and broad price inquiry available.
Bid management
Bid management
The whole bidding process is digitalized, which normalizes the bidding process and makes it more transparent. The bidding process includes several procedures including setting up a bidding project, suppliers entering for a bid, compiling bidding documents, issuance of bidding documents, bid opening, online bid evaluation and bid selection. All procedures are available for enterprises, which means enterprises can choose some or all procedures to carry out their bidding according to the actual situation.
Supplier management
Supplier management
Supplier management is the application of full lifecycle management for suppliers. Basically, supplier management includes two parts: supplier access and supplier evaluation. Through standardized management and control over supplier access, good-quality suppliers can be attracted. Meanwhile, casual inspection and evaluation will be carried out so as to stimulate suppliers to improve their service quality and finally create a win-win situation.
Solution Advantages
Risk management system
Early warning before risk events, control during risk events and analysis after risk events. Risk management is based on big data.
Visible intelligence from beginning to end, achieving high efficiency.
Order status, logistics and stock are visible from the beginning to the end, helping to avoid risks and reduce workload. Through this method, the efficiency is improved and the whole process is more intellectual and automated.
Information is shared and synchronized immediately.
Procurement execution, stock and financial data are transmitted synchronously to suppliers, which achieves cross-system real-time data sharing.
Open procurement
All procurement is based on the e-procurement platform shared by the whole group, meaning that all data and processes can be traced.
Customer Success Stories